Accounts Payable Clerk

Are you committed to community safety? We work hard to protect clients, customers, and teammates from fire hazards by installing, maintaining, and inspecting fire suppression systems. Our fire suppression systems ensure uninterrupted operations in businesses you likely visit, and our technicians take pride in their communities, prioritizing safety for all. If you share this passion and commitment, let's talk about how you can join us in our mission and build your future with us!

The Accounts Payable Clerk at Marmic Fire & Safety plays a crucial role in managing the financial operations related to vendor payments and accounting audits. This position involves reviewing, matching, and processing invoices, maintaining accurate records, and ensuring timely payments. The Accounts Payable Clerk will work closely with the professional accounting team to handle all aspects of accounts payable, from invoice processing to vendor reconciliation, and contribute to the month-end closing process.

Invoice Management:

• Review all invoices for proper documentation and approval before processing payments.
• Process 3-way P.O. matching invoices, including those with up to 100+ line items.
• Prioritize invoices based on cash discount potential and payment terms.
• Process check requests and audit credit card bills.

Payment Processing:

• Match invoices to checks, obtain required signatures, and distribute checks as needed.
• Maintain 1099 forms and handle related inquiries.Reconcile vendor statements, research and resolve discrepancies.
• Documentation and Filing:Sort and distribute incoming mail.
• Maintain accurate and organized files and documentation according to company policies and accounting practices.

Month-End Closing:

• Assist in the month-end closing process by ensuring all invoices and payments are accounted for.
• Provide support for other accounting projects and tasks as needed.

Vendor and Internal Communication:

• Respond to vendor inquiries and provide necessary documentation or information.
• Communicate effectively with employees and vendors, both verbally and in writing.

The above information has been designed to indicate the general nature and level of work performed by employees in this role. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications.

• High school diploma or equivalent required.
• 2+ years of experience in an accounts payable or related role.
• Strong work ethic with a detail-oriented, professional attitude.
• Proficient in Excel, Google Sheets, Microsoft Word, and Google Docs; 10-key by touch.
• Strong organizational, time management, and problem-solving skills.
• Basic knowledge of accounting principles, financial chart of accounts, and general ledger systems.
• Ability to perform mathematical computations accurately (e.g., percentages, fractions, addition, subtraction, multiplication, and division).
• Ability to work independently and as part of a team in a fast-paced environment.
• Effective verbal and written communication skills in English; fluency in Spanish is preferred.
• Must pass pre-employment background checks and drug screenings, with ongoing compliance.

• Experience with accounts payable/general ledger systems and financial chart of accounts.
• Fluency in Spanish for improved vendor communication.
• Ability to handle high-volume tasks with precision and accuracy.

At Marmic Fire and Safety, we offer more than just competitive pay. As a full-time employee, you'll enjoy a range of great benefits, including the below. Join us and enjoy a rewarding career with excellent perks!

• Employee Ownership Program

• Company-paid training programs and on-the-job training.

• Tele-health services if healthcare coverage is elected

• 401K plan with up to a 4% company match

• Medical, Dental and Vision Insurance effective the first of the month following your start date

• Accrual of up to 13 days of Paid Time Off (PTO) in your first year

• 7 Paid Holidays annually

Marmic Fire & Safety Company (MFS) is the successful expansion of Joplin Fire Protection (JFP) which began in 1951 with Charles and Mary Lou Teeter. After decades of practicing customer-centric service JFP added territories in Oklahoma, Kansas, and Arkansas with a second generation of the Teeter Family at the helm. During their tenure, Mickey and Martha Teeter formed a second company called Marmic to cover those areas outside of Joplin, MO Metro. Today, the third generation is charging ahead with Marmic's growing prominence in the Midwest and, indeed, the nation. In its core services of fire extinguisher, sprinkler, fire alarm, industrial fire suppression, and kitchen system fire suppression MFS competes with the top fire protection companies in the country. But few, if any, other companies are as holistic in terms of safety. By installing and servicing security and access control systems it demonstrates a well-rounded concern for the protection of life and property. Additionally, selling personal protection equipment such as hard hats, safety glasses, gloves, reflective vests, and more establishes MFS as a complete, one-stop shop for home and workplace safety equipment. This depth of services illustrates the importance the company places on customer safety no matter where they are or what they are doing.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.